Resident Rotations at Kaiser Permanente Facilities
Documentation Requirements
Due to the increased documentation requirements of the Sarbanes-Oxley Act of 2002, Kaiser Permanente has made significant changes to our Resident Rotation documentation.
Initial Rotation Required Documents post-January 1, 2006
After January 1, 2006, all residents conducting educational rotations at Kaiser Permanente facilities will be required to supply the following additional documents before the resident is allowed to commence training:
1. A completed and signed copy of the Kaiser
Permanente Resident Registration - Initial Form. This document
must be signed by both the resident and their program director or
designated institutional official (DIO) in order to comply with Sarbanes-Oxley.
A copy of this form will also be emailed to the resident if their
email address is known,
2. A copy of the resident’s Medical School Graduation Certificate,
3. A copy of the resident’s Curriculum Vitae,
4. A copy of the resident’s Residency Appointment Contract for
the current academic year.
Please note, the above documents will be in addition to the documents
we currently require each resident to supply before commencing a rotation
at Kaiser Permanente:
• Proof of current PPD, Rubella, Rubeola and Hepatitis B status
• Copy of California Medical License if applicable (and
National Provider Identifier)
• Copy of DEA license if applicable
• Copy of valid ECFMG certificate if applicable
• Copy of ACLS/CPR certificate if applicable
These documents should be submitted to the Kaiser Permanente GME Office on or before the first day of the rotation. We recommend that this be done ahead of the rotation start date as a resident may not be allowed start a rotation should this documentation be incomplete.
Resident Return Rotations
Residents returning to the same Kaiser Permanente facility after the initial rotation will be required to submit a completed one page Kaiser Permanente Resident Rotation Update Form, signed by their program director or DIO and initialed by the Kaiser Permanente GME coordinator or designated official at the Kaiser Permanente facility. Should a resident rotate to a different Kaiser facility, we will arrange for a copy of the initial Resident Rotation Registration Form to be sent to that facility provided we are given at least five business days notice and the location of the initial Kaiser Permanente rotation.
Rotation Schedule Changes
The GME Office at institutions sending residents to Kaiser Permanente facilities will be required to submit current, valid copies of rotation schedules for programs with residents rotating through Kaiser Permanente facilities at least semi-annually. These schedules must include a signed attestation by the individual program director attesting that the schedule is accurate and complete. The schedules should be sent to the Kaiser Permanente GME office at each location where a resident from that program is scheduled to complete a rotation at the start of the calendar year (January), at the start of the academic year (July), and in the event of changes in the schedule throughout the academic year. Schedule changes should be noted on an updated schedule document, signed by the program director and sent to the appropriate GME office.