Process for Rotating US Medical Students
Kaiser Permanente, Southern California

Application Process:
The rotation application and supporting documents for clinical rotations should be received by the Physician Education department at least 30 days before the desired rotation date.  Once a rotation date is approved and granted, all required compliance training modules and attestation forms should be submitted to the Physician Education department prior to the start of the rotation. Rotations may not start on a holiday or weekend if student has not registered and/or completed orientation with the Physician Education Department.

Documents required of rotating US Medical Students

• Current Kaiser Permanente Rotation Application*
• Letter of Agreement or Good Standing from Medical School Dean/Faculty Member stipulating dates approved as well as malpractice and liability coverage*
• Current health screening w/proof of PPD and MMVR (within 1yr)
• State Issued Photo ID

* This document is not required of students/residents from Kaiser Permanente, Southern California affiliate learning institutions applying for core curriculum or clerkship rotations. Medical Schools with a current Letter of Understanding (LOA), Memo of Understanding (MOU) or contract for clinical education can submit a list of medical students approved for clinical rotation in lieu of each student submitting a rotation application and Letter of Agreement/Good Standing.  Students applying for elective rotations apart from the medical school must submit all documents listed above.

The medical school’s list of rotating students should be submitted at least four weeks before the rotation start date and include:

• signature of the Clerkship Director/faculty member,
• the requested duration of rotation,
• a statement regarding the students approved standing and the institutions responsibility for malpractice and liability coverage.

Before the Rotation
After medical students are approved for a clinical rotation, each student will be required to complete/submit the following documents before the start of the rotation. It is recommended to have the following documents completed before the orientation day and rotation begins:

• Kaiser Permanente Compliance, HIPAA Training and Course Completion Form
• Current Health Screening w/proof of PPD & MMVR (within 1 yr)
• Confidentially Agreement
• Child Abuse Reporting Form
• Elder Abuse Form
• Alcohol and Drug Policy
• EMTALA Guidelines Form
• Acknowledgement & Attestation Form
• Guidelines for Universal Safety Precautions
• Rotator Information Sheet
• Copy of State Issued ID

Orientation Day
All clinical rotators are required to check-in at Kaiser Permanente Physician/ Staff Education Department on the first and last day of the rotation. The first day of the rotation will include a facility orientation. The Physician Education department coordinator will make a copy of the state issued photo ID, collect any required documents including proof of health screening, and ensure the rotator has completed the Kaiser Permanente Compliance documents and training. Once this process is complete the rotator will be provided a badge with access to the hospital campus and parking facilities.

Conclusion of the Rotation
All clinical rotators are required to check out of the rotation at its conclusion and return any Kaiser Permanente property, clothing, and badges.  An exit evaluation form may be requested of each rotator.